For casting calls you need specific documentation to present yourself professionally and comply with all legal requirements. The basic documents include identification, a current portfolio and contact details. For minors, additional consent forms are required. International casting calls require passports and work permits. Good organisation of all these documents ensures you are always prepared for any casting opportunity.
Which basic documents are mandatory for every casting call?
For every casting call you need at minimum a valid form of identification, a current portfolio and correct contact details. These documents form the basis for every professional presentation. Casting directors use this information to assess your suitability for a role and to contact you for follow-up steps.
Your identification proves who you are and confirms your age, which is crucial for employment law aspects. A Dutch identity card or passport suffices for national casting calls. The portfolio shows your skills and appearance, whilst current contact details ensure casting directors can reach you.
Additionally, it is wise to always have a recent headshot and full-body photograph with you. These photos must be professional and represent your current appearance. Outdated photos can lead to disappointment during casting and diminish your credibility.
How do you prepare your portfolio for different types of casting calls?
A portfolio for commercial casting calls differs significantly from a fashion portfolio. For commercial work you focus on natural, approachable photos that show different emotions and situations. Fashion portfolios on the other hand require more artistic, stylish images that demonstrate your versatility in posing and styling.
For character roles, diversity in your portfolio is essential. Show different looks, from casual to formal, and vary in facial expressions. Male models can benefit from photos in different settings, from business to sporty. Always include:
- A natural headshot without makeup
- A professional headshot with styling
- Full-body photos in neutral clothing
- Photos that show your personality
- Work photos from previous assignments (if available)
Digital portfolios are becoming increasingly important. Ensure that your photos are available in high resolution and are easy to share via email or online platforms. Physical portfolios remain valuable for personal casting calls, but keep them compact and organised.
What legal documents do you need as an underage model?
Underage models need additional documentation due to employment law protection. A signed consent form from both parents or guardians is mandatory for every casting and assignment. This document gives permission for participation and regulates aspects such as working hours and school obligations.
For models under 16 years of age, a work permit is often required, depending on the nature and duration of the assignment. This permit is applied for at the local council and takes into account the balance between work and education. The process can take several weeks, so plan ahead.
Additional documents for minors include:
- A copy of the birth certificate
- A school declaration with permission for absence
- A medical certificate of fitness (for certain assignments)
- Bank details in the name of parent/guardian for payments
- Insurance papers for liability
Parents must often be present during casting calls and filming. This requires extra planning, but ensures the safety and welfare of the underage model.
What is the difference between documentation for national and international casting calls?
International casting calls require more extensive documentation due to cross-border regulations. A valid passport is essential, often with at least six months’ validity. For work outside the EU you usually need a work visa or work permit, which requires weeks or months of preparation time.
For European assignments a Dutch identity card often suffices, but always check the specific requirements per country. Some countries have additional requirements for models, such as health declarations or registration with local authorities.
Female models who work internationally must also consider different contract forms and tax obligations. International contracts can be more complex and sometimes require notarial validation or apostille stamps for recognition in the destination country.
Additional considerations for international work include travel documents, international insurance and currency aspects for payments. Ensure that you have all documents translated into English and, if necessary, have them legalised.
How do you organise all your casting documents efficiently?
A good organisation system prevents stress and missed opportunities. Make both digital and physical copies of all important documents. Use cloud storage such as Google Drive or Dropbox for easy access from any location. Organise files in clear folders per document type.
Create a checklist for different types of casting calls. For national commercial casting calls you need different documents than for international fashion work. Update your portfolio regularly and replace outdated photos. Keep a digital diary with expiry dates of documents such as passports and work permits.
Practical organisation tips:
- Scan all documents in high quality
- Make backups in multiple locations
- Use consistent file names with dates
- Keep a physical folder with originals
- Update contact details regularly
- Create a mobile version of your portfolio
Invest in a professional portfolio case for physical casting calls. This must be sturdy, presentable and easy to carry. Organise the contents logically, so you can quickly find the right documents during a casting.
How Matt Faces helps with casting documentation
We fully support our models in preparing the correct documentation for all types of casting calls. Our experienced team guides you through the complete process, from compiling your first portfolio to arranging international work permits.
Our concrete services include:
- Personal guidance with portfolio development
- Advice on required documents per casting type
- Help with applying for work permits
- Contract review and legal support
- Digital portfolio optimisation
- International documentation expertise
We ensure that you are always professionally and completely prepared for every casting opportunity. Our network of international partners means that we know exactly what documentation is needed for specific markets and projects.
Ready to start your modelling career professionally with the right documentation? Contact us for personal guidance and tailored advice for your situation.